Most of SMEs are actively looking to replace their old
legacy system with new ERP system for their businesses – that says they are
adding innovation to improve their internal business process, and to reduce the
cost of maintenance and operations of the business.
We are fortunate to have good ERP software’s available in
the market for businesses, but the real problem is to choose an ERP system that
fits for the business model? Also how it helps the business operates more
ERP software is a solution which helps the companies to
organize, automate and transform the way they do business. It contributes to
increased efficiency and also subsequent growth.
How to choose the right ERP solution that fills gaps?
Adapting an enterprise resource planning (ERP) system to
manage all the business process is an effective way. However, the truth is that
it is an expensive approach and a lot of investment is involved.
Any organization adapting the ERP Solution need to be very
selective due to high implementation failures. A great number of challenges to
be countered in the processing of selection and many decision points and
factors are considered while making final decisions.
In working with our customers, we listened to their
priorities and goals and helped through the selection and planning process.
We are sharing a few tips in making the right decision in
the selection process and proceeding with confidence.
1. SWOT Analysis
First business initiative – you should first define your
current business processes and document all weak points, and strengths. This
analysis should also include future work processes and corresponding business
2. Technical and Functional fit
Business practices should never be compromised upon
software capacities. Businesses need an ERP solution that can handle all
business needs. If the solution lacks key functions, then it will leave you
worse off than you were before implementing the solution. It leads to
dissatisfaction and a lack of user adoption.
ERP should be compatible enough to integrate with other
Systems in building a complex system. It should be easily customizable over the
time-to-time needs in the business. If the ERP can integrate seamlessly, then
there are better chances of success and satisfaction.
As mobility increase across industries, accessing ERP
systems should allow users to be productive on smartphones and tablets.
3. Budget Allocation
Undoubtedly, ERP systems are costly, difficult to
integrate, and challenging one when comes to ROI but if you can the manage the
funds the result will worth the cost of the solution. Ensure to figure out
“hidden costs” associated with the solution. Pay in installments after
successful proceeding at each stage of implementation.
4. Vendor Selection
Right deployment partner is as important as selecting the
right ERP software. Your partner will play a crucial role in the success of
your entire ERP project both initially and over the long-term.
Expert in the Field
Make sure your partner has strong experience and solid
references in implementing solutions in your field.
Make sure that you and your internal teams have good
communications channel with the technicians of the vendors that assigned to
work on your project.
When shopping an ERP solution provider, ask the vendor for
at least three good references. Ask their customers about the success rate of
their implementation and challenges faced in the process and solutions offered
by the vendor.
6. Training and Support
You cannot ignore the importance of training.
Training, knowledge base and support are a major factor in giving a thumbs up
to an ERP. Check for the dedicated training schedules and documented knowledge
transfer for future references.